eMCe Privacy and Cookies Policy

Effective Date: June 5, 2025 Data Administrator: eMCe

1. General Information and Purpose of the Policy

This Privacy and Cookies Policy (hereinafter: "Policy") precisely defines the principles for collecting, processing, storing, and protecting the personal data of all users utilizing the eMCe.online online portal (hereinafter: "Portal") and the associated eMCe Minecraft game server (hereinafter: "Server"). Our priority is to ensure maximum confidentiality, security, and compliance with applicable legal provisions, especially with the General Data Protection Regulation (GDPR). We make every effort to ensure your data is protected and processed transparently and fairly.

2. Data Administrator

The administrator of your personal data is a natural person operating under the pseudonym eMCe. All inquiries, comments, or requests regarding the processing of personal data should be directed to the Administrator's email address: eMCe.online@gmail.com.

We inform you that data is processed on servers located exclusively within the European Union, with a trusted hosting service provider, Hetzner Online GmbH (Germany), which ensures compliance with European data protection standards.

3. Scope of Collected Personal Data

During account registration and active use of the Portal and Server features, we collect the following categories of personal data:

Identification data:

• Login (username): Used for identification on the Portal and Server.

• Email address: Essential for communication, password recovery, and security purposes.

• Encrypted password: Stored in a secure form (bcrypt hash), meaning even the Administrator does not know your original password.

Technical and behavioral data:

• IP address: Collected for security purposes (e.g., detecting intrusion attempts, abuses) and for anonymous Portal traffic statistics.

• Transaction data: Information about purchases made in the Shop (e.g., purchase of vEUR currency, payment data integrated with the Stripe system).

• Integration identifiers: If you link your eMCe account with other platforms (e.g., Discord ID, YouTube ID, Microsoft UUID), we collect these identifiers to ensure proper integration functionality and facilitate login.

Voluntary data:

• Additional data provided by the user: Any information that the user voluntarily decides to complete in their profile (e.g., profile description, social media links). Providing this data is entirely optional.

4. Purposes and Legal Bases for Data Processing

Your personal data is processed solely for specific, legally justified purposes:

• Enabling the use of the player account and Portal: To provide you with full access to all Server and Portal features, including games, forums, galleries, and other services. Legal basis: Art. 6(1)(b) GDPR (processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract).

• Processing purchases in the Shop: Data processing is necessary to handle transactions, e.g., purchasing virtual vEUR currency, ranks, or items. Legal basis: Art. 6(1)(b) GDPR (performance of a contract).

• Processing digital withdrawals: Data processing necessary to fulfill requests for funds withdrawal (e.g., PayPal transfers, Paysafecard codes, bank transfers). Legal basis: Art. 6(1)(b) GDPR (performance of a contract).

• Contact with the user: Providing technical support, informing about important changes, responding to inquiries and requests. Legal basis: Art. 6(1)(b) GDPR (performance of a contract) and Art. 6(1)(f) GDPR (legitimate interest of the Administrator – effective communication with users).

• Protection against abuse and attacks: Monitoring activity to prevent unfair practices, fraud, spam, DDoS attacks, and other actions violating the security of the Server and Portal and the Terms and Conditions. Legal basis: Art. 6(1)(f) GDPR (legitimate interest of the Administrator – protection of their own property and systems, ensuring security for other users).

• Fulfilling legal obligations: Data processing required by law, including in particular obligations arising from tax regulations (e.g., storing transaction proofs). Legal basis: Art. 6(1)(c) GDPR (processing is necessary for compliance with a legal obligation to which the administrator is subject).

5. Recipients of Personal Data

Your personal data may only be disclosed to entities providing services on behalf of the Administrator, with whom appropriate data processing agreements have been concluded, guaranteeing compliance with GDPR and high data protection standards. Such entities include:

• Hetzner Online GmbH: Hosting service provider, responsible for the Portal and Server's server infrastructure.

• Stripe Inc.: Online payment operator, responsible for secure processing of card payments and other methods.

• Discord Inc.: Discord service provider, used for account integration, login, and community communication.

• YouTube (Google LLC): YouTube service provider, used to handle video materials on user profiles or in other sections of the Portal.

• Microsoft (Minecraft.net - MOJANG): Minecraft game provider, essential for logging in and integrating the player account with the Server via UUID.

All listed data processors guarantee an adequate level of personal data protection, in accordance with applicable regulations.

6. Data Retention Period

Your personal data is stored for the following periods:

• Throughout the entire period of having an active account on the Portal: Data is necessary for providing services.

• Up to 5 years from account deletion: Data retention after account deletion is dictated by the need to fulfill legal obligations (e.g., tax, evidential in case of potential claims) and for protection against abuse.

• Until consent for processing is withdrawn: Applies to data that is processed solely based on your voluntary consent (e.g., in the case of newsletter subscription, if such a feature is implemented).

7. Your Rights as a User

In accordance with GDPR, you have a number of rights related to the processing of your personal data:

• Right to access data: You have the right to obtain confirmation as to whether your data is being processed, and if so, to access it and receive information about the purposes, categories of processed data, recipients, and retention period.

• Right to rectification of data: You have the right to request immediate rectification of inaccurate personal data and to have incomplete data completed.

• Right to erasure ("right to be forgotten"): You have the right to request the erasure of your data if there is no longer a legal basis for its processing, the data is no longer necessary for the purposes for which it was collected, or you have withdrawn your consent to processing.

• Right to restriction of processing: You have the right to request the restriction of processing of your data if you contest its accuracy, the processing is unlawful, or the Administrator no longer needs the data, but it is required by you for the establishment, exercise or defense of legal claims.

• Right to data portability: You have the right to receive your personal data in a structured, commonly used and machine-readable format and to transmit it to another administrator.

• Right to object: You have the right to object to the processing of your personal data if the processing is based on the legitimate interest of the Administrator.

• Right to withdraw consent: If data processing is based on your consent, you have the right to withdraw this consent at any time, which does not affect the lawfulness of processing carried out before its withdrawal.

• Right to lodge a complaint with a supervisory authority: If you believe that the processing of your personal data violates GDPR provisions, you have the right to lodge a complaint with the President of the Personal Data Protection Office (PUODO).

To exercise the above rights, please contact the Administrator at: eMCe.online@gmail.com.

8. Cookies

The eMCe.online website uses cookies, which are small text files stored on your end device (computer, smartphone, tablet) while browsing the Portal. Cookies are used for:

• Technical purposes: Essential for the proper functioning of the site, handling user sessions (e.g., maintaining logged-in status), and the operation of the shopping cart.

• Analytical purposes: Collecting anonymous statistical data regarding the use of the site (e.g., number of visits, most visited subpages, time spent on the site) via tools such as Google Analytics. This helps us optimize the Portal's operation.

• Marketing purposes: Personalizing content and advertisements displayed to users (e.g., retargeting, displaying ads for previously viewed products).

• Social purposes: Enabling integration with platforms such as Discord or YouTube, e.g., through embedded content or sharing buttons.

Types of cookies used:

Managing cookies: The user can change cookie settings in their web browser at any time. These settings usually allow blocking all or selected cookies, as well as deleting already saved files. However, changing settings may affect the functionality of the Portal and Server. Instructions for managing cookies in popular browsers: Chrome, Firefox, Edge, Safari.

9. Changes to the Privacy Policy

The Administrator reserves the right to make changes to this Privacy Policy at any time. All changes will be published on this page, and the "Effective Date" will be updated accordingly. We encourage you to regularly review the Policy to stay informed about the principles of your data protection.

10. Contact

All questions, comments, or requests regarding this Privacy and Cookies Policy, as well as matters concerning the protection of your personal data, should be directed to the Administrator's email address:

📧 eMCe.online@gmail.com